HUMAN RESOURCES MANAGER - SWEDEN

Human Resources Manager
International IDEA
Location: Stockholm, Sweden
Last Date: October 19, 2008

The International Institute for Democracy and Electoral Assistance — International IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.

International IDEA’s notable areas of expertise are: electoral processes, political parties, constitution-building processes, democracy and gender and democracy assessments. International IDEA works worldwide. It is based in Stockholm, Sweden, and has offices in New York, Latin America, Africa and Asia.

Human Resources Manager

The main functions of the post:

To commit to organizational and people development;
To help create and support a collaboration culture;
To build partnerships with Line Managers, and provide opportunities for them to develop leadership skills;
To be a consultative business partner in HR issues;
To provide leadership and overall guidance and supervision to the HR-Unit.

Contex:
The HR-Unit provides the Institute with both strategic and day-to-day HR support. The ability of the HR-team to perform as role models of integrity, collaboration and stability is key to its reputation and success within the institute. Reporting to the Director of Finance and Administration, the HR manager is a position requiring senior level knowledge, skills and perspective. In particular, this position requires the ability to design of work systems in which employees succeed, contribute and collaborate; develop innovative HR policies and procedures that balance equity and business needs across a culturally diverse workforce operating under different jurisdictions in geographically separate locations throughout the world. In ensuring that the said policies and procedures are adhered to, the HR manager depends on the commitment of senior management and on collaboration of all line managers. S/he will have effective interpersonal skills and emotional intelligence in order to manage conflict and human concerns, and in order to work collaboratively across functions, levels and regions. The HR manager will play a key role in shaping and supporting a collaborative culture throughout the organization.

Duties and Responsibilities:

Under the immediate supervision of the Director of Finance and Administration, the HR Manager performs the following duties:

Develops and designs strategies, policies and plans needed for effective recruitment, development and retention of human resources of International IDEA;
Provides advice and support on Human Resources Management issues;
Provides leadership and overall guidance and supervision to the HR Unit and takes responsibility for the output of the Unit including payroll administration;
Supervises the development and implementation of efficient HR services such as the design of work positions; job descriptions; hiring; induction; reward, recognition and strategic pay; performance development and appraisal systems; career and succession planning; and employee development;
Takes a proactive role in ensuring that Staff Regulations, Rules and Procedures are continuously evaluated, reviewed and improved, and that changes are incorporated in the regular reviews;
Liaises with managers within International IDEA and provides necessary advice and support for the management of teams. Provides advice to managers on hiring for vacancies, job descriptions and staff development including performance management;
Oversees and facilitates the implementation of Human Resources policies, strategies and plans where and when appropriate;
Liaises with the Staff Association on both general issues and specific cases and maintains a close working relationship;
Advises and keeps staff informed about Human Resource Management issues;
Actively builds trust and rapport throughout the organisation in order to keep abreast of and be responsive to the concerns of staff, manage conflicts effectively and build a collaborative culture;
Actively integrates the inclusion of a gender perspective in all activities;
Performs other duties that may be assigned by the Director Finance and Administration.

Qualifications and Required Skills:

Education

University degree, and preferably a postgraduate qualification, in public administration, Human Resources Management, law or related subject.

Professional experience

Minimum of 10 (ten) years of relevant professional experience in Human Resources Management.

Minimum of 5 years experience in a managerial position.

Varied experience within governmental, intergovernmental and/or non governmental organizations is preferred.

Functional Competencies

Proven experience in Human Resources Management theories and principles, policy and strategy development, as well as in personnel administration and operations;

Effective interpersonal skills in order in order to work collaboratively across functions, levels and regions;

skills at building and repairing relationships and at working across cultures; sensitivity and compassion, models an exceptional level of self-awareness, and openness to feedback and learning;

Proven ability in combining both hands-on and strategy and policy issues;

Capability to both recognise problems as they occur and work with others to solve them;

Deeply knowledgeable about the design of HR work systems;

Ability to plan and organise, and good problem-solving and administrative skills as well as people management skills.

Supervisory Responsibilities
Human Resources Officer
Assistant Human Resources Officer
Payroll Administrator
Contractors
Interns

Impact of Work
Given the importance of getting and keeping the right talent to drive the organisational success, the impact of the HRM's work on the total strategy is substantial.

Computer Skills
Computer skills (MS Office package) and knowledge and experience of computerized support systems used in HR Management.

Language Skills
English: Excellent knowledge both written and orally;
Other: an asset.

Criteria for Professional Performance:
The incumbent of this post is expected to act according to a set of principles when carrying out her/his responsibilities both at Headquarters and in the field and, as appropriate to their role, display the following characteristics:

Be a Visionary
Be a Facilitator of Change
Get Results/ Be Accountable and Proactive
Lead By Example
Be a Decision Maker
Be a Model of Integrity
Celebrate Diversity
Be a Team Worker/Builder
Strive for Success and Excellence
Plan and Organize

Deadline for Applications: Applications should be submitted no later than the 19 October 2008.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality. Apply Here: http://www.idea.int/about/vacancies/create_cv.cfm

Should internet not be an option, applications can be submitted to International IDEA by fax: +46-20 24 22 or by post: International IDEA, SE-103 34, Stockholm, Sweden